Office management system ppt file

Embed Size px. Start on. Show related SlideShares at end. WordPress Shortcode. Share Email. Top clipped slide. Education , Technology. Download Now Download Download to read offline. File management ppt Download Now Download Download to read offline.

Operating Systems - File Management. Information gathering using windows command line utility. ITE - Chapter 5. List Command at Run. File handling in c. Types of computers. Unit B Windows 7. Cheatsheet of msdos. Related Books Free with a 30 day trial from Scribd. Related Audiobooks Free with a 30 day trial from Scribd. Empath Up! Dibita Roy. Executive office managers run lead or coordinate with human resources on all matters of staffing recruitment, compensation, promotion, and retirement of subordinate managers.

Effective communication , a staple of any high-functioning operation, is a necessary factor of office management. If an office manager is unable to properly dictate the needs of the company to its employees, then optimum efficiency will not be possible. Does one team need a certain sized meeting space to hold their weekly meetings? Do they have the technology they need in that space? Remember, good communication goes both ways.

If this same office manager is unable to articulate the needs of your company, then the issue may be that this office manager is not a good fit for your organization.

Modern office managers use technology quite a bit on the job. They may use software for their own day to day role and also help to manage the software and technology for employees. Perhaps your company uses digital facilities management software.

Office managers also work with the IT department to ensure that all meeting rooms are running smoothly, and should be trained on all video conferencing technology and Wifi connection for employees and guests.

A highly complex factor of office management, motivation comes in two forms. Self-motivation and external motivation. When your employees are self-motivated, the job of the office manager is made easier.

But when they are not, that is where the job of office management is to externally motivate. This motivation should satisfy the employees' needs while being competitive, productive, and comprehensive. When external motivation does all of this, your office workers will have high morale and be more likely to improve their performance. Office managers are some of the few people who interact with every level of employee, either virtually or face-to-face every day.

As office cultures around the world continue to expand and shift, the significance of the office manager role will increase. As a small business owner, you need to be able to operate at your desk swiftly and easily. Though setting up a filing system sounds difficult, it is a relatively easy task that can be made easier by a few filing tips and tricks. That will help you establish the idea spot for filing those items for you personally. The category i. By reference number? This is a critical step, as it will determine how you will lay out your filing system.

Do this before you buy anything for your filing system. Do you have a large number of files that you access on a daily basis? Do you only access your files weekly? The answers will determine if you need a desktop file holder, a two drawer filing cabinet close to your desk or a four drawer lateral filing cabinet across the room. So many options exist today, that you should choose carefully.

Allow for growth when looking at filing cabinets — buy something to accommodate twice the files you think you will have now. This will limit the number of times you will have to resort and reorganize your filing system. Being able to read the file labels sounds obvious, but clarity in labelling will save you more filing time than you can imagine. Most companies who make labels provide templates that integrate with the most popular word processing software.

You may want to consider one of the small label making systems that can now also print out individual mailing labels. Items that perform double duty are usually a wise investment.

Thought file management was just for paper files? Think again. Make applications easier to find by creating a folder called Program Files on your drive and keeping all your applications there. Place all documents in the My Documents folder and nowhere else. This will make it easier to find things and to run backups. Create other folders within these main folders as need arises. The goal is to have every file in a folder rather than having a bunch of orphan files listed.

Do not use spaces in file names, keep file names under 27 characters, and use all lower case. So a file named for a client should be jackdawson rather than Jack Dawson. If you break any of these rules, be consistent about it. Give files logical, specific names and include dates in file names if possible. The goal when naming files is to be able to tell what the file is about without having to open it and look.

The best time to file a document is when you first create it. If there are folders or files that you use a lot, force them to the top of the file list by renaming them with a or an AA at the beginning of the file name.

Do NOT delete business related files unless you are absolutely certain that you will never need the file again.